DELTA FARMS WATER CONTROL DISTRICT

INDIAN RIVER COUNTY

Regular Board Meeting & Public Hearing August 15, 2023
8:00 A.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.deltafarmswcd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA DELTA FARMS
WATER CONTROL DISTRICT
1708 21st Street
Vero Beach, Florida 32960
REGULAR BOARD MEETING & PUBLIC HEARING
August 15, 2023
8:00 A.M.

Call to Order
Proof of Publication…	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public
Approval of Minutes
July 18, 2023 Regular Board Meeting Minutes…	Page 4
Reports
Treasurer’s Report…	Page 7
Engineer
Status Report
Attorney
Chairman
Public Hearing
Proof of Publication…	Page 14
Receive Public Comments
Consider Resolution No. 2023-03 – Adopting a Fiscal Year 2023/2024 Final Budget…	Page 15
Old Business
Update on Colella FPL Permit
Update on Lex Kromhout Request
Consider Resolution No. 2023-04 – Adopting a Records Retention Policy…	Page 21
New Business
Consider Resolution No. 2023-05 – Adopting a Fiscal Year 2023/2024 Meeting Schedule… Page 25
Administrative Matters
Board Members Comments
Adjourn

rfteasure Coast NCWSnariPrs
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Indian River Press Journal
1801 U.S. 1, Vero Beach, FL 32960
AFFIDAVIT OF PUBLICATION

DELTA FARMS WCD
2501 BURNS RD# A

PALM BEACH GARDENS, FL 33410-5207

STATE OF WISCONSIN COUNTY OF BROWN

Before the undersigned authority personally appeared, said legal clerk, who on oath says that he/she is a legal clerk of the Indian River Press Journal, a daily newspaper published at Vero Beach in Indian River County, Florida: that the attached copy of advertisement was published in the  Indian River Press Journal in the following issues below. Affiant further says that the said Indian River Press Journal is a newspaper published in Vero Beach in said Indian River County, Florida, and that said newspaper has heretofore been continuously  published in said Indian River County, Florida, daily and distributed in Indian River County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid or promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. The Indian River Press Journal has been entered as Periodical Matter at the Post Offices in Vero Beach, Indian River County, Florida and has been for a period of one year next preceding the first publication of the attached copy of advertisement.
lssue(s) dated before where the dates are noted or by publication on the newspaper's website, if authorized, on :
12/09/2022

Subscribed and sworn to before on December 9, 2022:

My commission expires

NANCY  HEYRMAN
Notary Public State of Wisconsin

Publication Cost: $193.23

Customer No: 2293504

Ad No: 0005510262 PO#: DFW2022-2023
# of Affidavits: 1	Page 1

DELTA FARMS WATER CON­ TROL DISTRICT FISCAL YEAR 2022/2023 REGULAR MEETING SCHEDULE
NOTICE IS HEREBY GIVEN that
the Board of Supervisors (the "Board") of the Delta Farms Water Control District (the "District") will hold Regular Board Meetings (the "Meetin­ g" or "Meetings") at the offi­ ces of Carter Associates locat­ ed at 1708 21st Street, Vero Beach, Florida 32960 at 8:00
a.m. (**unless otherwise noted**) on the following dates:
**December 20, 2022**
February 21, 2023
April 18, 2023
June 20, 2023
August 15, 2023

**The December 20, 2022, An­ nual Landowners' Meeting will be held at the offices of Collins Brown Barkett, Char­ tered, located at 756 Beachland Boulevard, Vero Beach, Florida 32963 at 9:00
a.m. The Regular Board Meeting will immediately fol­ low the Annual Landowners' Meeting at the same location.**
The purpose of the meetings is to conduct any business coming before the Board. Meetings are open to the public and will be conducted in accordance with the provi­ sions of Florida law.	Copies of the Agendas for any of the meetings may be obtained from the District's website WW. w.deltafarmswcd.Q[.9. or by contacting the District Manag­ er at 772-345-5119 or by email at bs_a uma@sdsinc.org and/or toll free at 1-877-737-4922 prior to the date of the partic­ ular meeting. The Meetings are open to the public and will be conducted in accord­ ance with the provisions of Florida law for special dis­ tricts. The Meetings may be continued to a date, time and place to be specified on the record at the Meeting.
From time to time a Supervi-
. sor may participate by tele­ phone; therefore, a speaker telephone may be present at the meeting location so that Supervisor may be fully in­ formed of the discussions tak­ ing place. Said meeting(s) may be continued as found neces­ sary to a time and place speci­ fied on the record.

If any person decides to ap­ peal any decision made with respect to any matter consid­ ered at these meetings, such person will need a record of the proceedings and such per­ son may need to insure that a verbatim record of the pro­ ceedings is made at his or her own expense and which re­ cord includes the testimony and evidence on which the appeal is based.

In accordance with the provi­ sions of the Americans with Disabilities Act, any person re­ quiring sp cial accommoda­ tions or an interpreter to par­ ticipate at any of these meet­ ings should contact the District Manager at 772-345- 5119 and/or toll free at 1-877-
737-4922  at  least  seven  (7)
  ,,	r.: ;, :. date of the	Page 2

Meetings may be cancelled from time to time without ad­ vertised notice.
DELTA FARMS WATER CON­ TROL DISTRICT

w:ww.deltafarmswcd.org_ Pub December 9th 2022 TCNS510262

DELTA FARMS WATER CONTROL DISTRICT REGULAR BOARD MEETING MINUTES JULY 18, 2023

CALL TO ORDER

The July 18, 2023, Regular Board Meeting of the Delta Farms Water Control District (the “District”) was called to order at 8:01 a.m. at the Offices of Carter Associates located at 1708 21st Street, Vero Beach, Florida 32960.

PROOF OF PUBLICATION

Mr. Sakuma presented proof of publication that notice of the Regular Board Meeting was published in the Indian River Press Journal on May 5, 2023, as required by law.

ESTABLISH QUORUM

Mr. Sakuma stated that the attendance of Supervisors Tim Dooley and Rusty Banack constituted a quorum and it was in order for the meeting to proceed.

ADDITIONS OR DELETIONS TO AGENDA

Mr. Sakuma asked for “Officer Election” to be added under New Business. No other additions or deletions to the agenda were offered, and the meeting moved forward with the agenda as amended.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES

June 20, 2023, Regular Board Meeting
Mr. Dooley noted a change in the Lex Kromhout narrative, “east” to “west” under item #4.

The June 20, 2023, Regular Board Meeting minutes were approved, as amended, on a motion made by Mr. Banack, seconded by Mr. Dooley. The motion passed unanimously.

REPORTS

Treasurer
Mr. Banack presented the financials provided in the Board package and reviewed several maintenance items which may go above the budgeted maintenance amounts. After further discussion, the Treasurer’s Report was accepted on a motion made by Mr. Dooley, seconded by Mr. Banack. The motion passed unanimously.

Engineer

District Engineer, Mr. Spencer, advised the Board that hard copies of the rain reports, reservoir and lateral U-stage summary and water pumping reports would be sent under separate cover. He noted that he had researched several remote weather stations for the Board and will bring back his recommendation at a future meeting. Supervisors asked for any ability to cost-share, which Mr. Spencer was asked to investigate. The Engineer’s Report was accepted on a motion made by Mr. Dooley, seconded by Mr. Banack. The motion passed unanimously.

Attorney
There was no Attorney Report at this time.

Chairman
There was no Chairman Report at this time.

OLD BUSINESS

Update on Colella FPL Permit

Ms. Cynthia Colella updated the Board on her efforts with FPL to have power brought to her property. The Board discussed the possibility of other landowners sharing in some of the FPL costs, as they could benefit in the future if they decided to bring power to their parcels. The Board asked for a breakdown of costs in order to make an informed decision on any cost sharing.

Update on Lex Kromhout Request

Mr. Sakuma advised that he had written to Mr. Kromhout, but had not received a response. Mr. Banack indicated that he had spoken with Mr. Kromhout and he was amenable to the Board’s offer.

NEW BUSINESS

Consider Resolution No. 2023-03 – Adopting a Records Retention Policy

Mr. Sakuma presented Resolution No. 2023-03, entitled:

RESOLUTION NO. 2023-03

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE DELTA FARMS WATER CONTROL DISTRICT PROVIDING FOR THE APPOINTMENT OF A RECORDS MANAGEMENT LIAISON OFFICER; PROVIDING THE DUTIES OF THE RECORDS MANAGEMENT LIAISON OFFICER; ADOPTING A RECORDS RETENTION POLICY; DETERMINING THE ELECTRONIC RECORD TO BE THE OFFICIAL RECORD; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.

Ms. Colella raised concerns to the Board that the resolution was drafted overly vague, and that too much Board authority was being transferred to the Records Management Liaison Officer. After Board discussion, staff was directed to forward the draft resolution to the District’s attorney for his review and recommendation.

Election of Officers

Mr. Sakuma suggested the Board consider electing a Chairperson, due to the imminent resignation of Mr. Amestoy. Mr. Banack nominated Mr. Dooley as the Chairman. No other nominations were offered. Mr. Dooley was appointed as Chairman of the Board on a motion made by Mr. Banack, seconded by Mr. Dooley. The motion passed unanimously.

ADMINISTRATIVE MATTERS

There were no administrative matters discussed.

BOARD MEMBER COMMENTS

There were no further comments from the Board.

ADJOURNMENT

Mr. Sakuma advised that August 15, 2023, would be the next scheduled meeting.

There being no further District business, the meeting was adjourned by the Chairman at 9:04 a.m. without objection.

Secretary	Chairman

Delta Farms Water Control District

Financial Report For July 2023

DELTA FARMS WATER CONTROL DISTRICT MONTHLY FINANCIAL REPORT
JULY 2023

REVENUES	Annual Budget
 0 22  30 23	
Actual Jul 23	Year To Date Actual
 0 22  3 23	
O M ASSESSMENTS	210,650	0	211, 9	
OTHER REVENUES	0	0	400	
INTEREST INCOME MONEY MAR.ET	0	0	4, 33	
INTEREST INCOME PRIME	0	0	234	
NET FMIT INTEREST INCOME	0	0	19,211	
LOSS ON FMIT FUNDS	0	0	 12,233	
TOTAL REVENUES	 	2 0 0	 	 	 	22 2 	
				
EXPENDITURES				
MAINTENANCE EXPENDITURES				
AQUATIC WEED CONTROL	20,000	0	20,646	
CANAL MAINTENANCE	5,000	0	1,000	
FUEL	60,000	6,309	41,266	
REPAIRS	20,000	5 0	64,22 	
R W MAINTENANCE	22,500	0	0	
SUPPLIES	1,000	332	384	
WATER QUALITY TESTING	1,250	0	648	
TOTAL MAINTENANCE EXPENDITURES	 	 2  0	 	 2 	 	 2 	
				
ADMINISTRATIVE EXPENDITURES				
ADMINISTRATIVE	3,911	0	0	
AUDIT	0	6,000	6,000	
ENGINEERING	6,000	0	23, 64	
INSURANCE	12,000	0	13,826	
LEGAL AND ACCTG 	6,600	0	210	
LEGAL ADVERTISING	0	0	1,050	
MANAGEMENT	22,000	2,000	20,000	
MISCELLANEOUS	2,000	24	838	
DUES SU%SCRIPTIONS	0	0	1 5	
OFFICE	250	89	692	
RESERVES	15,500	0	0	
%AN. SERVICE CHARGES	0	0	105	
TOTAL ADMINISTRATIVE EXPENDITURES	 	 2 	 	  3	 	  0	
				
TOTAL EXPENDITURES	 	  0 	 	 32 	 	  3 	
				
REVENUES LESS EXPENDITURES	 	 2 3 	 	  32 	 	2 2 3	
				
DE%T PAYMENTS	0	0	0	
				
BALANCE	 	 2 3 	 	  32 	 	2 2 3	
				
COUNTY APPRAISER TA; COLLECTOR FEES	 4,213 	0	 3,300 	
DISCOUNTS FOR EARLY PAYMENTS	 8,426 	0	 5,860 	
				
EXCESS SHORTFALL 	 	 	 	  32 	 	20 33	
				
CARRYOVER FROM PRIOR YEAR	0	0	0	
				
NET EXCESS SHORTFALL 	 	 	 	  32 	 	20 33	

BanN Balance AV OI 3 23	 	 0 2 3	BanN Account BalanceV	
AccountV Pa\aEle AV OI 3 23	 	   2	FMIT H4 	 	2  2 	
AccountV ReceLYaEle AV OI 3 23	 	200 00	MarLne BanN CKecNLng 	 	   3	
OtKer Current AVVetV AV OI 3 23	 	 	MarLne BanN MMA 	 	   0 	
OtKer AVVetV AV OI 3 23	 	 000 00	SBA 	 	  0 	
AYaLlaEle FundV AV OI 3 23	 	 00 0 	TOTAL 	 	 0 2 3	

DELTA FARMS WATER CONTROL DISTRICT
Expenditures
October 2022 through July 2023

	Date		Invoice 		Vendor		Memo		Amount	
Expenditures
ADMINISTRATIVE EXPENSES										
Audit										
	07/03/2023		24388		Grau And Associates		FY 2021/2022 audit fee		6,000 00	
Total Audit									6,000 00	
01-1301 · ENGINEERING										
	10/31/2022		8840-340		CARTER ASSOCIATES, INC 		engineering tKru 10/31/2022		3,375 00	
	11/30/2022		8840-341		CARTER ASSOCIATES, INC 		engineering tKru 11/30/2022		1,050 00	
	12/31/2022		8840-342		CARTER ASSOCIATES, INC 		engineering tKru 12/31/2022		5,245 00	
	01/31/2023		8840-343		CARTER ASSOCIATES, INC 		engineering tKru 01/31/23		3,362 50	
	02/28/2023		8840-344		CARTER ASSOCIATES, INC 		engineering tKru 02/28/2023		3,623 48	
	03/31/2023		8840-345		CARTER ASSOCIATES, INC 		engineering tKru 03/31/2023		375 00	
	04/30/2023		8840-346		CARTER ASSOCIATES, INC 		engineering tKru 04/30/2023		3,544 83	
	05/31/2023		8840-347		CARTER ASSOCIATES, INC 		engineering tKru 05/31/2023		1,743 34	
	06/30/2023		8840-348		CARTER ASSOCIATES, INC 		engineering tKru 06/30/2023		1,444 65	
Total 01-1301 · ENGINEERING									23,763 80	
01-1302 · INSURANCE										
	10/01/2022		17197		Egis Insurance & RisN Advisors		polic\  1001122947 10/1/22 - 10/1/23		12,856 00	
	04/20/2023		18152		Egis Insurance Advisors		polic\  11355723 06/01/2023 - 06/01/2024		963 36	
	05/01/2023		18186		Egis Insurance Advisors		polic\  11355723 06/01/2023 - 06/01/2024 cKange 		6 66	
Total 01-1302 · INSURANCE									13,826 02	
01-1303 · LEGAL & ACCOUNTING										
	12/31/2022		217028		Collins Brown BarNett CKartered		legal matters tKru 12/31/2022		210 00	
Total 01-1303 · LEGAL & ACCOUNTING									210 00	
01-1304 · Legal Advertisement										
	11/29/2022		0005126224		Treasure Coast Newspapers		Notice of Annual LO Mtg & Reg Board Mtg		314 64	
	11/30/2022		0005126227		Treasure Coast Newspapers		Notice of Reg Board Mtg		121 41	
	11/30/2022		0005126227		Treasure Coast Newspapers		RFP for Annual Audit Services		138 51	
	12/31/2022		0005209688		Treasure Coast Newspapers		FY 22/23 Mtg ScKedule		193 23	
	01/01/2023		0005311121		Treasure Coast Newspapers		Notice of Reg Board Mtg		126 54	
	05/05/2023		0005632847		Treasure Coast Newspapers		REVISED FY 22/23 Mtg ScKedule		155 61	
Total 01-1304 · Legal Advertisement									1,049 94	

DELTA FARMS WATER CONTROL DISTRICT
Expenditures
October 2022 through July 2023

	Date		Invoice 		Vendor	Memo		Amount	
01-1305 · MANAGEMENT FEES									
	10/31/2022		2022-1697		Special District Services	management fee October 2022		2,000 00	
	11/30/2022		2022-1801		Special District Services	management fee November 2022		2,000 00	
	12/31/2022		2022-2011		Special District Services	management fee December 2022		2,000 00	
	01/31/2023		2023-0098		Special District Services	management fee -anuar\ 2023		2,000 00	
	02/28/2023		2023-0206		Special District Services	management fee Februar\ 2023		2,000 00	
	03/31/2023		2023-0316		Special District Services	management fee MarcK 2023		2,000 00	
	04/30/2023		2023-0422		Special District Services	management fee April 2023		2,000 00	
	05/31/2023		2023-0550		Special District Services	management fee Ma\ 2023		2,000 00	
	06/30/2023		2023-0661		Special District Services	management fee -une 2023		2,000 00	
	07/31/2023		2023-0781		Special District Services	management fee -ul\ 2023		2,000 00	
Total 01-1305 · MANAGEMENT FEES								20,000 00	
01-1306 · MISCELLANEOUS									
	10/01/2022		318		FLORIDA ASSOCIATION OF SPECIAL DISTRICT	membersKip 10/22 - 9/23		750 00	
	11/30/2022		2022-1801		Special District Services	Travel October 2022		20 00	
	01/31/2023		2023-0098		Special District Services	Travel - December 2022		20 00	
	03/31/2023		2023-0316		Special District Services	travel - Februar\ 2023		24 24	
	07/31/2023		2023-0781		Special District Services	Travel - -une 2023		24 23	
Total 01-1306 · MISCELLANEOUS								838 47	
01-1307 · dues, subscriptions									
	10/03/2022		85920		Florida Department of Economic Opportunit	Special district fee 2022/2023		175 00	
Total 01-1307 · dues, subscriptions								175 00	

DELTA FARMS WATER CONTROL DISTRICT
Expenditures
October 2022 through July 2023

	Date		Invoice 		Vendor		Memo		Amount	
01-1308 · OFFICE										
	10/31/2022		2022-1697		Special District Services		copier cKarges September 2022		13 80	
	10/31/2022		2022-1697		Special District Services		Postage September 2022		23 01	
	11/30/2022		2022-1801		Special District Services		copier cKarges October 2022		29 10	
	11/30/2022		2022-1801		Special District Services		FedE[ October 2022		57 05	
	11/30/2022		2022-1801		Special District Services		meeting booNs October 2022		28 00	
	12/31/2022		2022-2011		Special District Services		copier cKarges November 2022		14 55	
	01/31/2023		2023-0098		Special District Services		copier cKarges December 2022		89 70	
	01/31/2023		2023-0098		Special District Services		postage - December 2022		35 21	
	01/31/2023		2023-0098		Special District Services		meeting booNs - December 2022		48 00	
	02/28/2023		2023-0206		Special District Services		copier cKarges -anuar\ 2023		0 75	
	03/31/2023		2023-0316		Special District Services		copier cKarges Februar\ 2023		42 30	
	03/31/2023		2023-0316		Special District Services		postage Februar\ 2023		27 08	
	03/31/2023		2023-0316		Special District Services		meeting booNs Februar\ 2023		24 00	
	04/30/2023		2023-0422		Special District Services		postage MarcK 2023		1 20	
	04/30/2023		2023-0422		Special District Services		FedE[ MarcK 2023		32 95	
	05/31/2023		2023-0550		Special District Services		postage April 2023		8 34	
	05/31/2023		2023-0550		Special District Services		FedE[ April 2023		13 60	
	05/31/2023		2023-0550		Special District Services		meeting booNs - April 2023		28 00	
	05/31/2023		2023-0550		Special District Services		copier cKarges - April 2023		25 95	
	06/30/2023		2023-0661		Special District Services		meeting booNs - Ma\ 2023		32 00	
	06/30/2023		2023-0661		Special District Services		copier cKarges - Ma\ 2023		28 05	
	07/31/2023		2023-0781		Special District Services		meeting booNs - -une 2023		24 00	
	07/31/2023		2023-0781		Special District Services		copier cKarges - -une 2023		18 00	
	07/31/2023		2023-0781		Special District Services		FedE[ - -une 2023		47 33	
Total 01-1308 · OFFICE									691 97	
01-1310 · BANK SERVICE CHARGES										
	10/12/2022						Service CKarge		14 00	
	10/31/2022						Service CKarge		10 00	
	11/30/2022						Service CKarge		10 00	
	12/31/2022						Service CKarge		10 00	
	01/31/2023						Service CKarge		10 00	
	01/31/2023						Service CKarge		10 00	
	03/31/2023						Service CKarge		10 00	
	04/28/2023						Service CKarge		10 00	
	05/31/2023						Service CKarge		10 00	
	06/30/2023						Service CKarge		10 00	
Total 01-1310 · BANK SERVICE CHARGES									104 00	
Total ADMINISTRATIVE EXPENSES									66,659 20	

DELTA FARMS WATER CONTROL DISTRICT
Expenditures
October 2022 through July 2023

	Date		Invoice 		Vendor		Memo		Amount	
MAINTENANCE EXPENSES
01-1311 · AQUATIC WEED CONTROL										
	10/19/2022		75431		Future Hori]ons Inc		treated 19 acres of emergent & floating aTuatics		3,990 00	
	01/26/2023		76729		Future Hori]ons Inc		treated 19 acres of emergent & floating aTuatics		4,011 00	
	01/31/2023		76871		Future Hori]ons Inc		treated 53 acres of floating aTuatics		7,950 00	
	04/12/2023		77959		Future Hori]ons Inc		aTuatic weed control		4,695 00	
Total 01-1311 · AQUATIC WEED CONTROL									20,646 00	
01-1312 · CANAL MAINTENANCE										
	12/07/2022		793328		St -oKns River Water Management District		application  2262-8		1,000 00	
Total 01-1312 · CANAL MAINTENANCE									1,000 00	
01-1313 · FUEL										
	11/08/2022		1867456		Palmdale Oil Compan\, Inc 		fuel		3,757 95	
	11/09/2022		1865402		Palmdale Oil Compan\, Inc 		fuel		8,454 81	
	02/02/2023		1915598		Palmdale Oil Compan\, Inc 		fuel		4,095 21	
	02/02/2023		1915603		Palmdale Oil Compan\, Inc 		fuel		4,093 97	
	02/02/2023		1915534		Palmdale Oil Compan\, Inc 		fuel		5,124 75	
	05/23/2023		784457		DEP - Storage TanN Registration		acct STCM-5616 storage tanN registration		75 00	
	06/21/2023		2002927		Palmdale Oil Compan\, Inc 		fuel		9,355 86	
	07/11/2023		2015119		Palmdale Oil Compan\, Inc 		fuel		6,308 83	
Total 01-1313 · FUEL									41,266 38	
01-1314 · REPAIRS										
	10/11/2022		0063813		Sports Welding		Station C pample replaced clutcK		760 00	
	10/13/2022		272475		BLUE GOOSE GROWERS		install, maintain, operate portable pump station C		14,932 90	
	11/18/2022		0063823		Sports Welding		Station A pample replaced fuel selinoid		760 00	
	11/21/2022		9529		R&S METALWORKS		repair pump - remove, repair, and re-install		24,590 00	
	04/30/2023		9661		R&S METALWORKS		repair pump - remove, repair, and re-install		22,614 00	
	07/10/2023		483624		Sports Welding		wiring fuel rela\		570 00	
Total 01-1314 · REPAIRS									64,226 90	
01-1316 · SUPPLIES										
	04/24/2023		314406		NAPA AUTO PARTS		air filter		52 79	
	07/21/2023		324993		NAPA AUTO PARTS		solenoid		331 58	
Total 01-1316 · SUPPLIES									384 37	
01-1317 · WATER QUALITY TESTING										
	03/16/2023		2335537463		PACE ANALYTICAL SERVICES, INC 		sample 03/07/23 anal\tical cKarges		250 00	
	03/17/2023		2335537853		PACE ANALYTICAL SERVICES, INC 		sample 03/07/23 anal\tical cKarges		398 30	
Total 01-1317 · WATER QUALITY TESTING									648 30	
Total MAINTENANCE EXPENSES									128,171 95	
Total Expenditures									1 4,831 15	

DELTA FARMS WATER CONTROL DISTRICT TAX COLLECTIONS
2022-2023

#	

ID#	

PAYMENT FROM	

DATE	

FOR	

Tax Collect Receipts	

Interest Received	

Commissions Paid	

Discount	

Net From Tax Collector	

O&M Assessment Income (Before Discounts & Fees)	

Debt Assessment Income (Before Discounts & Fees)	

O&M Assessment Income (After Discounts & Fees)	

Debt Assessment Income (After Discounts & Fees)	
				GROSS 					 210,650	 210,650	 0	 210,650	 0	
				NET 					 1 8,011	 1 8,011	 0	 1 8,011	 0	
1	1	Indian River County Tax Collector	11/04/22	NAV Taxes	$	10,058 00		$	(193 11)	$	(402 32)	$	9,462 57	$	10,058 00		$	9,462 57		
2		Indian River County Prop Appraiser	11/07/22	Fees			$	(1,800 00)		$	(1,800 00)			$	(1,800 00)		
3	2	Indian River County Tax Collector	12/16/22	NAV Taxes	$	54,614 00		$	(1,048 59)	$	(2,184 56)	$	51,380 85	$	54,614 00		$	51,380 85		
4	3	Indian River County Tax Collector	12/22/22	NAV Taxes	$	86,386 00		$	(258 30)	$	(2,591 58)	$	83,536 12	$	86,386 00		$	83,536 12		
5	Int - 1	Indian River County Tax Collector	01/27/23	Interest		$	36 94			$	36 94	$	36 94		$	36 94		
6	4	Indian River County Tax Collector	02/10/23	NAV Taxes	$	7,520 00			$	(150 40)	$	7,369 60	$	7,520 00		$	7,369 60		
7	5	Indian River County Tax Collector	03/24/23	NAV Taxes	$	53,110 00			$	(531 10)	$	52,578 90	$	53,110 00		$	52,578 90		
8	Int - 2	Indian River County Tax Collector	04/28/23	Interest		$	54 34			$	54 34	$	54 34		$	54 34		
9									$	-					
10									$	-					
11									$	-					
12									$	-					
13									$	-					
14									$	-					
15									$	-					
16								$	-	$	-					
					$ 211,688 00	$	91 28	$	(3,300 00)	$	(5,859 96)	$ 202,619 32	$ 211,779 28	$	-	$  202,619 32	$	-	

Note: $210,650 is 2022/2023 Budgeted assessments before discounts and fees 
$198,011 is 2022/2023 Budgeted assessments after discounts and fees 

$ 211,688 00
$	91 28

$  202,619 32

$ (211,779 28)	$ (202,619 32)
$	-	$	-
$	- 	$	- 
$	-	$	0 00

Miscellaneous Notices
Published in St. Lucie News Tribune on July 26, 2023

Location
St. Lucie County, Florida
Notice Text
Notice of Public Hearing & Regular Board Meeting of the Delta Farms Water Control District The Board of Supervisors (the "Board") of the Delta Farms Water Control District (the "District") will hold a Public Hearing & Regular Board Meeting on August 15, 2023, at 8:00 a.m., or as soon thereafter as can be heard, in the Offices of Carter Associates, Inc. located at 1708 21st Street, Vero Beach, Florida 32960. The purpose of the Public Hearing is for the Board to consider the Fiscal Year 2023/2024 Final Budget. The purpose of the Regular Board Meeting is for the Board to consider any business which may properly come before it. A copy of the Budget and/or Agenda may be obtained from the District's website or at the offices of the District Manager, Special District Services, Inc., 2501A Burns Road, Palm Beach Gardens, Florida 33410 during normal business hours. The meetings are open to the public and will be conducted in accordance with the provisions of Florida law. Meetings may be continued as found necessary to a time and place specified on the record. There may be occasions when one or more Supervisors will participate by telephone; therefore, a speaker telephone may be present at the meeting location so that Supervisors may be fully informed of the discussions taking place. In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at these meetings should contact the District Manager at (772) 345-5119 and/or toll free at 1-877-737-4922, at least seven (7) days prior to the date of the meeting. If any person decides to appeal any decision made with respect to any matter considered at this Public Hearing and/or Regular Board Meeting, such person will need a record of the proceedings and such person may need to ensure that a verbatim record of the proceedings is made at their own expense and which record includes the testimony and evidence on which
the appeal is based. Meetings may be cancelled from time to time without advertised notice. Delta Farms Water Control	
District	www.deltafarmswcd.org	PubDates July 26 Aug 2, 2023 TCN 5777182	

RESOLUTION NO. 2023-03

A	RESOLUTION	OF	THE	DELTA	FARMS	WATER	CONTROL DISTRICT ADOPTING A FISCAL YEAR 2023/2024 BUDGET.

WHEREAS, the Delta Farms Water Control District (“District”) has prepared a Proposed Budget and Final Special Assessment Roll for Fiscal Year 2023/2024 and has held a duly advertised Public Hearing to receive public comments on the Proposed Budget and Final Special Assessment Roll; and,

WHEREAS, following the Public Hearing and the adoption of the Proposed Budget and Final Assessment Roll, the District is now authorized to levy non-ad valorem assessments upon the properties within the District.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE DELTA FARMS WATER CONTROL DISTRICT THAT:

Section 1.	The Final Budget and Final Special Assessment Roll for Fiscal Year 2023/2024 attached hereto as Exhibit “A” is approved and adopted, and the assessments set forth therein shall be levied.

Section 2.	The Secretary of the District is authorized to execute any and all necessary transmittals, certifications or other acknowledgements or writings, as necessary, to comply with the intent of this Resolution.

PASSED, ADOPTED and EFFECTIVE this 15th day of August, 2023.

ATTEST:	DELTA FARMS WATER CONTROL DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Delta Farms Water Control District

Final Budget For Fiscal Year 2023/2024
October 1, 2023 - September 30, 2024

CONTENTS

FINAL BUDGET

DETAILED FINAL BUDGET

ASSESSMENT COMPARISON

FINAL BUDGET
DELTA FARMS WATER CONTROL DISTRICT FISCAL YEAR 2023/2024
OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES	
FISCAL YEAR 2023/2024
BUDGET	
O&M (Operatlon & Malntenance) Assessments	220,685	
Other Revenues	0	
 nterest ncome	240	
		
TOTAL REVENUES	$	220,925	
		
EXPENDITURES		
Administrative Expenditures		
Management	24,000	
/egal	 ,500	
Englneerlng	18,000	
Assessment Roll	0	
Audlt Fees	6,100	
 nsurance	1 ,200	
/egal Advertlsements	1,500	
Mlscellaneous	2,000	
Postage	250	
Offlce Supplles	250	
Dues & Subscrlptlons	0	
Webslte Management & ADA Compllance	0	
1et /oss On FM T Funds	0	
Admlnlstratlve	0	
Total Administrative Expenditures	$	68,800	
		
Maintenance Expenditures		
Aquatlc Weed Control	28,500	
Canal Malntenance	5,000	
Fuel	62,500	
Repalrs	20,000	
R W Malntenance	25,000	
Supplles	1,000	
Water Quallty Testlng	1,250	
Reserves	1 ,4 4	
Total Maintenance Expenditures	$	156,684	
		
Total O&M Expenditures	$	225,484	
		
REVENUES LESS EXPENDITURES	$	 4,559 	
		
Debt Payments	0	
		
BALANCE	$	 4,559 	
		
County Appralser & Tax Collector Fee	(4,414)	
Dlscounts For Early Payments	(8,827)	
		
EXCESS/ S+ORTFALL 	$	 1 ,800 	
		
CARRYOVER FROM PR OR YEAR	17,800	
		
NET EXCESS/ S+ORTFALL 	$	-	

DETAILED FINAL BUDGET
DELTA FARMS WATER CONTROL DISTRICT FISCAL YEAR 2023/2024
OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES	
FISCAL YEAR 2021/2022 ACTUAL	
FISCAL YEAR 2022/2023 BUDGET	
FISCAL YEAR 2023/2024 BUDGET	

COMMENTS	
O&M (Operatlon & Malntenance) Assessments	198,180	210,650	220,685	Expendltures Less nterest/.94	
Other Revenues	1,197	0	0		
 nterest ncome	734	0	240	 nterest ProMected At 20 Per Month	
					
TOTAL REVENUES	$	200,111	$	210,650	$	220,925		
					
EXPENDITURES					
Administrative Expenditures					
Management	16,963	22,000	24,000	 2,000 ; 12 Months	
Legal	3,286	6,600	3,500		
Englneerlng	9,568	6,000	18,000	Flscal Year 2022/2023 Expendlture Through Feb 2023 s 16,656	
Assessment Roll	0	0	0	 ncluded n Management Fee	
Audlt Fees	6,000	0	6,100	Accepted Amount For 2022/2023 Audlt	
 nsurance	13,411	12,000	13,200	Flscal Year 2022/2023 Expendlture Was 12,856	
Legal Advertlsements	0	0	1,500	Flscal Year 2022/2023 Expendlture Through Feb 2023 s 894	
Mlscellaneous	1,631	2,000	2,000	No Change From 2022/2023 Budget	
Postage	0	0	250		
Offlce Supplles	340	250	250	No Change From 2022/2023 Budget	
Dues & Subscrlptlons	175	0	0	Annual Fee Due Department Of Economlc Opportunlty	
Webslte Management & ADA Compllance	0	0	0	 ncluded n Management Fee	
Net Loss On FM T Funds	32,450	0	0		
Admlnlstratlve	7,710	3,911	0	Llne tem Ellmlnated	
Total Administrative Expenditures	$	91,534	$	52,761	$	68,800		
					
Maintenance Expenditures					
Aquatlc Weed Control	24,662	20,000	28,500	Flscal Year 2022/2023 Expendlture Through -an 2023 s 15,951	
Canal Malntenance	0	5,000	5,000	No Change From 2022/2023 Budget	
Fuel	57,723	60,000	62,500	 2,500 ncrease From 2022/2023 Budget	
Repalrs	16,742	20,000	20,000	No Change From 2022/2023 Budget	
R/W Malntenance	23,141	22,500	25,000	 2,500 ncrease From 2022/2023 Budget	
Supplles	6,068	1,000	1,000	No Change From 2022/2023 Budget	
Water Quallty Testlng	722	1,250	1,250	No Change From 2022/2023 Budget	
Reserves	0	15,500	13,434	Reserves	
Total Maintenance Expenditures	$	129,058	$	145,250	$	156,684		
					
Total O&M Expenditures	$	220,592	$	198,011	$	225,484		
					
REVENUES LESS EXPENDITURES	$	(20,481)	$	12,639	$	(4,559)		
					
Debt Payments	0	0	0		
					
BALANCE	$	(20,481)	$	12,639	$	(4,559)		
					
County Appralser & Tax Collector Fee	(2,152)	(4,213)	(4,414)	Two Percent Of Total Assessment Roll	
Dlscounts For Early Payments	(8,091)	(8,426)	(8,827)	Four Percent Of Total Assessment Roll	
					
EXCESS/ (SHORTFALL)	$	(30,724)	$	-	$	(17,800)		
					
CARRYOVER FROM PR OR YEAR	0	0	17,800	Carryover From Prlor Year	
					
NET EXCESS/ (SHORTFALL)	$	(30,724)	$	-	$	-		

Delta Farms Water Control District Assessment Comparison

Flscal Year	Flscal Year	Flscal Year	Fiscal Year	
2020/2021	2021/2022	2022/2023	2023/2024	
Assessment	Assessment	Assessment	Projected Assessment	
Per Unlt	Per Unlt	Per Unlt	Per Unit	

O&M		
$	
88.00		
$	
88.00		
$	
94.00		
$	
98.00	
Total		$	88.00		$	88.00		$	94.00		$	98.00	

* Assessments nclude the Followlng :	 4% Dlscount for Early Payments
2% County Fees
Tax Collector & Property Appralser Fee

Communlty nformatlon:		 Unlts (One Unlt = 1 Acre)	2,252.00

7/9/2023 2:34 PM	 

RESOLUTION 2023-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE DELTA FARMS WATER CONTROL DISTRICT PROVIDING FOR THE APPOINTMENT OF A RECORDS MANAGEMENT LIAISON OFFICER; PROVIDING THE DUTIES OF THE RECORDS MANAGEMENT LIAISON OFFICER; ADOPTING A RECORDS RETENTION POLICY; DETERMINING THE ELECTRONIC RECORD TO BE THE OFFICIAL RECORD; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.

Whereas, the Delta Farms Water Control District (the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 298, Florida Statutes; and

Whereas, Chapter 298, Florida Statutes, authorizes the District to adopt rules to govern the administration of the District and to adopt resolutions as may be necessary for the conduct of District business; and

Whereas, Section 257.36(5), Florida Statutes, requires the District to establish and maintain an active and continuing program for the economical and efficient management of records and to provide for the appointment of a records management liaison officer (“Records Management Liaison Officer”); and

Whereas, the District desires for the Records Management Liaison Officer to be an employee of the District or an employee of the District Manager; and

Whereas, the District desires to authorize the District’s records custodian to appoint a Records Management Liaison Officer, which may or may not be the District’s records custodian; and

Whereas, the District desires to prescribe duties of the Records Management Liaison Officer and provide for the assignment of additional duties; and

Whereas, the District’s Board of Supervisors (“Board”) finds that it is in the best interests of the District to adopt by resolution a records retention policy (the “Records Retention Policy”) for immediate use and application.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE DELTA FARMS WATER CONTROL DISTRICT, THAT:

SECTION 1. The District hereby authorizes the District’s records custodian to appoint a Records Management Liaison Officer and report such appointment to the appropriate State of Florida agencies. A Records Management Liaison Officer shall be an employee of the District or the District Manager. The Board, and the District’s records custodian, shall each have the individual power to remove the Records Management Liaison Officer at any time for any reason.  Immediately following the removal or

resignation of a Records Management Liaison Officer, the District’s records custodian shall appoint a replacement Records Management Liaison Officer.

SECTION 2.  The duties of the Records Management Liaison Officer shall include the following:

Serve as the District’s contact with the Florida Department of State, State Library and Archives of Florida;

Coordinate the District’s records inventory;

Maintain records retention and disposition forms;

Coordinate District records management training;

Develop records management procedures consistent with the Records Retention Policy, as amended as provided herein;

Participate in the development of the District’s development of electronic record keeping systems;

Submit annual compliance statements;

Work with the Florida Department of State, State Library and Archives of Florida to establish individual retention schedules for the District, from time to time and as may be necessary; and

Such other duties as may be assigned by the Board or the District’s records custodian in the future.

SECTION 3. The District hereby adopts as its Records Retention Policy the applicable provisions of Section 257.36(5), Florida Statutes, the rules adopted by the Division of Library and Information Services of the Department of State (“Division”) pursuant to Section 257.36, Florida Statutes, and the General Records Schedules established by the Division. However, the District will retain certain records longer than required by the General Records Schedules established by the Division as set forth in Exhibit A. To the extent the above statute, rules or schedules are amended or supplemented in the future, the District’s Records Retention Policy shall automatically incorporate such amendment or supplement provided that such automatic amendment shall not reduce the retention times set forth in Exhibit A. The Records Retention Policy shall remain in full force and effect until such time as the Board amends the Policy.

SECTION 4. In accordance with section 668.50, Florida Statutes, and section 119.01, Florida Statutes, the Board finds that the electronic record shall be considered the official record and any paper originals are hereby duplicates which may be disposed of unless required to be preserved by any applicable statute, rule or ordinance.

SECTION 5.  If any provision of this resolution is held to be illegal or invalid, the other provisions shall remain in full force and effect.

SECTION 6. This Resolution shall become effective upon its passage; shall replace, supplant, and supersede any prior policy or resolution of the District regarding records retention; and shall remain in effect unless rescinded or repealed.

Passed and Adopted at a meeting of the District Board of Supervisors, this 18th day of July, 2023.

ATTEST:	DELTA FARMS WATER CONTROL DISTRICT

Print name: 		Print name: 	 Secretary / Assistant Secretary			Chairperson, Board of Supervisors

Exhibit A:	Amendments to General Records Schedules Established by the Division

Exhibit A

Amendments to General Records Schedules established by the Division

ADVERTISEMENTS: LEGAL (Item #25)
The District shall retain mailed and published legal advertisements, and corresponding affidavits, relating to proceedings under uniform method of collection of debt assessments permanently. The District shall retain mailed and published legal advertisements, and corresponding affidavits, relating to the levy of assessments securing bonds for five (5) fiscal years provided applicable audits have been released, or until three (3) calendar years after related bonds are redeemed, whichever is later.

AUDITS: INDEPENDENT (Item #56)
The District shall retain the record copy of independent audits for ten (10) fiscal years or until three (3) calendar years after all related bonds are redeemed, whichever is later.

DISBURSEMENT RECORDS: DETAIL (Item #340)
The District shall retain the record copy of disbursement records relating to the use of bonds for five (5) fiscal years provided applicable audits have been released or until three (3) calendar years after related bonds are redeemed, whichever is later.

DISBURSEMENT RECORDS: SUMMARY (Item #341)
The District shall retain the record copy of disbursement records relating to the use of bonds for ten (10) fiscal years provided applicable audits have been released or until three (3) calendar years after related bonds are redeemed, whichever is later.

FINANCIAL REPORTS: LOCAL GOVERNMENT ANNUAL REPORTS (Item #107)
The District shall retain the record copy of disbursement records relating to the use of bonds for ten (10) fiscal years provided applicable audits have been released or until three (3) calendar years after all related bonds are redeemed, whichever is later.

INCIDENT REPORT FILES (Item #241)
The District shall retain incident reports for five (5) anniversary years from the date of the incident.

MINUTES: OFFICIAL MEETINGS (PRELIMINARY/AUDIO RECORDINGS/VIDEO RECORDINGS
(Item #4)
The District shall retain audio recordings of board of supervisor meetings for five (5) calendar years after adoption of the official minutes.

PROJECT FILES: CAPITAL IMPROVEMENT (Item #136)
The District shall retain the record copy of project files for projects funded with bonds for ten (10) fiscal years after completion of the project provided applicable audits have been released or until three (3) calendar years after all related bonds are redeemed, whichever is later.

REAL PROPERTY RECORDS: CONDEMNATION/DEMOLITION (Item #364)
The District shall retain the record copy of project files for condemnation/demolition projects funded with bonds for five (5) anniversary years after final action or until three (3) calendar years after all related bonds are redeemed, whichever is later. The record copy of deeds and easements shall be kept permanently.

REAL PROPERTY RECORDS: PROPERTY ACQUIRED (Item #172)
The District shall retain the record copy of documents related to property acquisitions funded with bonds for three (3) fiscal years after final disposition of the property provided applicable audits have been released or until three (3) calendar years after all related bonds are redeemed, whichever is later. The record copy of deeds and easements shall be kept permanently.

RESOLUTION NO. 2023-05

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE DELTA FARMS WATER CONTROL DISTRICT, ESTABLISHING A REGULAR MEETING SCHEDULE FOR FISCAL YEAR 2023/2024 AND SETTING THE TIME AND LOCATION OF SAID DISTRICT MEETINGS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, it is necessary for the Delta Farms Water Control District ("District") to establish a regular meeting schedule for fiscal year 2023/2024; and

WHEREAS, the Board of Supervisors of the District has set a regular meeting schedule, location and time for District meetings for fiscal year 2023/2024 which is attached hereto and made a part hereof as Exhibit “A”.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE DELTA FARMS WATER CONTROL DISTRICT, INDIAN RIVER COUNTY, FLORIDA, AS FOLLOWS:

Section 1.   The above recitals are hereby adopted.

Section 2.  The regular meeting schedule, time and location for meetings for fiscal year 2023/2024 which is attached hereto as Exhibit “A” is hereby adopted and authorized to be published.

PASSED, ADOPTED and EFFECTIVE this 15th day of August, 2023.

ATTEST:	DELTA FARMS WATER CONTROL DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

DELTA FARMS WATER CONTROL DISTRICT FISCAL YEAR 2023/2024 REGULAR MEETING SCHEDULE

NOTICE IS HEREBY GIVEN that the Board of Supervisors (the “Board”) of the Delta Farms Water Control District (the “District”) will hold Regular Board Meetings (the “Meeting” or “Meetings”) at the offices of Carter Associates located at 1708 21st Street, Vero Beach, Florida 32960 at 8:00 a.m. (**unless otherwise noted**) on the following dates:
October 17, 2023
November 21, 2023
**December 19, 2023**
January 16, 2024
February 20, 2024
March 19, 2024
April 16, 2024
May 21, 2024
June 18, 2024
July 16, 2024
August 20, 2024
September 17, 2024

**The December 19, 2023, Annual Landowners’ Meeting will be held at the offices of Collins Brown Barkett, Chartered, located at 756 Beachland Boulevard, Vero Beach, Florida 32963 at 9:00 a.m. The Regular Board Meeting will immediately follow the Annual Landowners’ Meeting at the same location.**

The purpose of the meetings is to conduct any business coming before the Board. Meetings are open to the public and will be conducted in accordance with the provisions of Florida law. Copies of the Agendas for any of the meetings may be obtained from the District’s website www.deltafarmswcd.org or by contacting the District Manager at 772-345-5119 or by email at bsakuma@sdsinc.org and/or toll free at 1-877-737-4922 prior to the date of the particular meeting. The Meetings are open to the public and will be conducted in accordance with the provisions of Florida law for special districts. The Meetings may be continued to a date, time and place to be specified on the record at the Meeting.

From time to time a Supervisor may participate by telephone; therefore, a speaker telephone may be present at the meeting location so that Supervisor may be fully informed of the discussions taking place. Said meeting(s) may be continued as found necessary to a time and place specified on the record.

If any person decides to appeal any decision made with respect to any matter considered at these meetings, such person will need a record of the proceedings and such person may need to insure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based.

In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at any of these meetings should contactthe District Manager at 772-345-5119 and/or toll free at 1-877-737-4922 at least seven (7) days prior to the date of the particular meeting.

Meetings may be cancelled from time to time without advertised notice.

DELTA FARMS WATER CONTROL DISTRICT
www.deltafarmswcd.org